Enhancement Highlights

Send and receive text messages using the POWER Text Messaging feature*

With the new POWER Two-Way Text Messaging feature, you can send important updates to customers who prefer to correspond by text messages, such as notifying customers when their special order (SPO) parts are receipted. For more details on this application, see pgs. 2-4 in the 39.250 Program News.

Identify dlrSecured administrators using a new column

System administrators can now identify employees assigned the enterprise admin role using a new column on the dlrSecured Identity Management website. When an employee is assigned the enterprise admin role for dlrSecured, Administrator displays in the new “Administrator” column on the User Search screen.

New option to stay signed on to dlrSecured

A new option is available to allow you to stay signed on to dlrSecured Identity Management after closing all windows in POWER. While you remain signed on to dlrSecured, you can close and reopen POWER without signing on again.

Increased security when installing Software Manager

POWER Software Manager is now installed using a signed executable for increased security. When installing the SMGDownload.exe file, you are now prompted to enter the hostname or IP address for the server on the Select Server window.

Define settings for the dlrSecured Stay Signed On feature

With the new Stay Signed On setting, you have increased flexibility to determine if employees can remain signed on to dlrSecured after accessing POWER, which can be particularly useful at dealerships where employees typically share PCs. For more details on how to define the settings, see pgs. 2-3 in the 39.500 Program News.

Set dlrSecured Identity Management display mode

Sign-on windows for dlrSecured Identity Management now automatically display in Light mode if an employee has not previously updated the display mode. To display a window in Dark mode, simply click the (Dark Mode) button. To redisplay a window in Light mode, click the (Light Mode) button. When this setting is adjusted, dlrSecured Identity Management sign on windows automatically display in the selected mode the next time the window is accessed.

New role available in dlrSecured Identity Management

The Assistant Enterprise Admin role is now available for the dlrSecured Identity Management website. Users with the role of Assistant Enterprise Admin can edit basic information for other users, including updating employee names and resetting passwords, but cannot update the enterprise configuration settings.

Verify dropped documents using a new report

System administrators must now request a “drop report” before performing an IDM drop. This report displays documents that will be deleted from the IDM Server when the next drop is performed. Once the report has been requested, report information can be verified and the documents can be dropped from the server. For more information on this new report, see pgs. 25-27 in the Program News.

Add credit card surcharges to ReyPAY transactions*

You can now add credit card surcharges to ReyPAY transactions processed by Worldpay to help cover the cost of processing credit card payments. For more details on how to define the settings for these surcharges, see pgs. 5-6 in the 39.500 Program News.

Automatically report level III data for ReyPAY transactions

Level III data is now automatically reported to credit card companies for eligible ReyPAY transactions processed by WorldPay. This data is only transmitted for commercial or government transactions and includes line-item details beyond what is required for consumer transactions, such as the shipping ZIP code and tax amount.

Sign on to the MyRITS app using dlrSecured

You can now use dlrSecured Identity Management to sign on to the MyRITS app by entering a User ID that is enrolled in dlrSecured in the User Name field or tapping the new Sign In with dlrSecured button on the MyRITS login screen. The Enter Your Password window or the Enter Your Email User ID window displays, where the dlrSecured sign-on process can be completed as normal.

Assign parking lot groups and define hold music settings for parked calls

New Parking Lot Group fields and options are available in the RITS Administration Console to allow you to assign parking lot groups to phone stations and customize the hold music for parked calls. For more information about this enhancement, refer to page 13 in Program News.

Control employee switch toggling in MyRITS app

You can now control whether employees can toggle the RITS Call Twinning switch and the RITS Call Forwarding switch in the MyRITS app. To grant an employee access to modifying the call twinning and call forwarding settings, select the RITS Desktop Application > Actions > Manage Twinning/Call Forwarding Settings check box on the Security Access screen in the Security Profiles (SEC) System.

Updates to call queue rotations

When call queue rotations are enabled, RITS Administrators can now define how soon queue members can begin receiving calls after the queue member deactivates the Do Not Disturb (DND) status on their phone or rejects a call. To define this setting, access the Queue Options screen in the RITS Administration Console. In the new Agent DND Retry Time field in the Routing Agent Behavior section, enter the number of seconds that must elapse before calls can be received.

Retrieve vehicle invoice information using new Vehicle Invoice Service interface*

The new Vehicle Invoice Service (VIS) interface is available for General Motors (GM) dealerships. This interface is used to automatically retrieve daily vehicle invoices from GM and add the corresponding vehicle records to the Vehicle Inventory System. In addition, a vehicle invoice file can be automatically retrieved when a vehicle is included as a trade-in vehicle on a deal. You can also manually retrieve invoices using the new GM Vehicle Invoice Service window. For step by step directions on how to manually request a vehicle invoice, see pages 4-5 in Program News.

Multiple enhancements available for PRC inquiries

Multiple enhancements have been added to the PRC Inquiry screen and the Select screen to help you locate and review PRCs. PRC Inquiry screen and Select screen enhancements include:

• Search for record number associated with PRC type.
• Search by PRC client number.
• Review recently accessed PRCs.
• Display all PRCs om the search results at once.
• View additional PRC details.

For the full details of the enhancements, see pgs. 45-48 in the 39.500 Program News.

Define quick codes for sublet PRCs

You can now define up to 30 quick codes for sublet Purchase Requisition Controls using the new Quick Code Definition screen in the PRC Options system. To access the Quick Code Definition screen, select PRC Options System > Functions > Quick Code Definition or click the Quick Code Definition link on the PRC Options main Ppge. To define quick codes, simply enter the two-character quick code in the QC field, enter the quick code definition in the corresponding Description field, and press the F12 key.

Transfer sublet PRC lines to the Service System separately

You can use a new option to transfer lines on a sublet PRC to the Service  System as separate charges so that the charges can be itemized on the invoice. To transfer the lines as separate charges, simply select the new Split Lines check box on the PRC Entry screen. When the PRC details are transferred to the Service System, an individual entry is created on the Other Charges screen for each line of the PRC.

Updated screens in Management Accounting Options System

The following screens have been updated:

• Division Maintenance screen
• E-Banking Control screen
• Email and Print Control screen
• Exchange Rate Maintenance screen
• General Ledger Account Type Definition screen
• General Ledger Department Definition screen
• Master Control Record Maintenance screen
• Quick Code Definition screen
• Types of Payment Maintenance screen
• Vehicle Financial Analysis Controls screen

Streamlined process for posting uploaded data*

New functionality is now available for Online Posting Data Upload (PDU) to allow you to upload and post accounting data files using a more efficient process. Using the new Online PDU feature, you can improve your data upload and posting process. For more details on this, see pgs. 52-57 in the 39.250 Program News.

Define negative deductions for employees

You can now define employees’ paychecks to automatically include negative deductions using the Deductions screen. Negative deductions can be used to reimburse employees for costs such as cell phone bills. For details on how to add a negative deduction, see pgs. 42-43 in the 39.500 Program News.

Vacation/Time-off paystub enchancement

When an employee’s paycheck stub is printed with Vacation/Time-Off information, details for up to four Vacation/Time-Off (VTO) plans now automatically print on the paycheck stub.

Revised W-4 check box for Colorado dealerships now available

For dealerships in the state of Colorado, the Revised W-4 check box on the Taxes screen and the Edit Taxes window is now available when entering state withholding information. Previously, this check box was only available when entering federal withholding information. When this check box is selected, the Two- Job Household field, the Dependent Credit field, the Other Income field, and the Deductions field become available, where the corresponding entries from the W-4 form can be entered.

Display NAD aging amounts using calendar months

When the Calendar Aging feature is set up, aging amounts display in calendar months, as opposed to 30-day increments, on screens throughout the NAD system and on NAD reports, similar to the Calendar Aging feature in the Management Accounting system.

Enter battery capacity for electric vehicles

Employees can now enter the battery capacity of electric vehicles using the new Battery Capacity (kWh) field on the Sold Vehicle screen.

Exclude blank pages from scanned documents

A new feature in the Finance and Insurance Options system is available for managers to define whether blank pages are saved when scanning documents for deals in the FIN system or the docuPAD system.

Receive notifications before performing various actions in the Management Accounting system

Using the new Cost Must Match Accounting window in the Finance and Insurance (FIN) Options system, you can define settings for whether managers are only warned or prevented from posting deals or marking deals as Spot Delivered or Sold/Finalized if the vehicle purchase has not been posted in the Management Accounting system. For more information, see pgs. 33-35 in Program News.

Multiple enhancements on the PDF Viewer window

You can now more easily save and print documents on the PDF Viewer window. To save the document, simply press the F8 key or click the new Save (F8) button. To print the document, press the F12 key or click the new Print (F12) button. In addition, new buttons are available in the Preview section for you to zoom in or zoom out on the document. To access the PDF Viewer window, click the View link on the Deal Jacket screen, as normal.

Sign on to the docuPAD workstation using dlrSecured

You can now use dlrSecured Identity Management to sign on to the docuPAD workstation. When a user name enrolled in dlrSecured is selected on the Available Users window, the Enter Your Password window displays, where the dlrSecured sign-on process can be completed as normal.

Include vehicles in batch inventory files based on vehicle status

New options are available on the System Options screen in the VIN Options system to allow you to define whether vehicles in specific statuses are included in batch inventory files sent to Reynolds Certified Interface (RCI) vendors. To include a vehicle status in batch inventory files, simply select the Active check box and the new Send To Third Party check box for the vehicle status on the New or Used tab in the reorganized Physical Status Codes section.

Prevent posting costs for sold and posted vehicles

Using new options, you can define whether to allow posting to cost of sales general ledger (G/L) accounts for all vehicle records or individual vehicle records with a physical status of Gone and a financial status of Posted. You can also use new options to allow posting of cost of sales transactions for these vehicles for a specified time period after the document date for the vehicles. For more information on this enhancement, see pages 17-19 in Program News.

Multiple Unit Fleet Sales expansion

You can now enter up to 500 fleet deals on the Multiple Unit Fleet Sales screen. Previously, up to 10 fleet deals could be added on this screen.

Automatically send reservation confirmations*

Emails and SMS text messages can now be automatically sent to customers to notify them when reservations are scheduled, rescheduled, or cancelled in the Service system. Settings for these automatic messages are defined using the new Additional Reservation Options screen in the Service Options system. For more information on how to set this up, see pgs. 28-30 in the 39.500 Program News.

Refresh links displayed in the Folder List

Service employees can now refresh links in the Folder List to display up-to-date counts using the new Service Functions → Refresh Navigation Cards menu option. In addition, a new F10 = Refresh function key is available on screens accessible from the Service Tasks – Reservations folder for employees to display updated reservation information.

Eliminate final bill invoicing for Gone or Posted vehicles

If settings are defined to prevent posting costs for vehicles with a physical status of Gone and a financial status of Posted, personnel can no longer final bill service invoices for the vehicles. A message window now displays when attempting to preliminary bill or finalize the repair order on the Service Invoice Calculations screen to indicate that posting to the inventory general ledger account is not permitted. In addition, the literal “Stock vehicle is on ‘stop’” now displays in the Attention section.

Automatically update clock hours on repair orders using the Service Department Scheduling System*

Clock hours on open repair orders are now automatically updated based on the hours entered on time cards in the Service Department Scheduling System. When a time card is added or updated for a repair order using the Technician Time Card screen, the Clock Hrs field on the Flag Labor Time screen is automatically updated based on the entries on the time card. In addition, using new check boxes on the SDS/TEC/TTR Options screen in the Service Options System, managers can define whether time cards can be updated after the corresponding repair order is preliminary billed.

Print estimates for unflagged labor lines*

Estimated labor charges for unflagged labor lines can now be included with diagnostic estimates and technician recommendations when printing estimates for customers. Previously, only labor charges for flagged labor lines could be included on estimates. In addition, using a new check box on the Print Diagnostic/SUT Estimates window, you can prevent parts details, such as the description and price, from printing on estimates for labor lines.

Review service reservations without parts tickets

Using the new Include Service Only Reservations check box on the Back Counter Options window, you can define whether reservations that do not have corresponding parts tickets are included in the reservations displayed on the Reserve Parts for Reservations screen, accessed from the My Parts Tasks folder.

Prevent the entry of receipt notes and additional charges when receipting parts

New options are available in the Parts Options system to allow you to disable the entry of receipt notes and the use of a factor when receipting parts,

Display invoice header in subject line of emails

At dealerships where a central Name and Address client number is used, information from the dealership NAD record (999990) for the current client number now displays in the invoice header and in the subject line of the email when sending parts invoices to customers in emails. Previously, information from the dealership NAD record for the central client number was used.

Search for and select vendors for reports

You can now search for vendors to include on various reports using a new lookup window. This enhancement is available on the following report request screens:

• Historical Cost Analysis (LI)
• Kardex Part (L3)
• Manufacturer Price Match (PS)

Stock Movement Report (L6)

Search for and select vendors for reports using new options

You can now use a lookup window on report request screens to search for vendors to include on the following reports:

• Parts Kit (KP)
• Stock Movement (L6)
• Update Source by Price Markup (SM)
• Physical Inventory List (PI)
• Physical Inventory (IV)