Enhancement Highlights

Redesigned toolbar in POWER

The buttons available on the toolbar in POWER have been updated to provide a more modern, visually appealing appearance. In addition, the toolbar and function line text now display on a white background for each color scheme, providing greater contrast.

Export and print data in the Enterprise Report Management System without a security check

For employees signed on to POWER using dlrSecured Identity Management, data in reports in the Enterprise Report Management System can now be exported and printed without completing a security check.

Access the Dealer Communication System for specific vendors

You can now use the Application Navigator window to access the Dealer Communication System for specific vendors. Simply select Dealer Communication Systems in the Application field, enter the vendor code in the Record field, and press the F12 key.

Review the extensions for a call queue

System administrators can now review the extensions assigned to a call queue using the new Dependencies section on the Queue Options screen in the RITS Administration Console. For more information, see page 5 of the 40.250 Program News.

Monitor parked call activity using your RITS phone

Employees can now determine whether a call is parked in a parking lot using the indicator lights on their RITS phones. In the RITS Administration Console, system administrators can assign parking lots to individual soft keys on phones using the Side Cars section on the Station Options screen. Once defined, employees can determine whether parked calls exist using their RITS phones without accessing the RITS Desktop application. A visible change to the parking lot soft key, typically a red color change, indicates the presence of a parked call.

Verify documents were scanned for transactions using a new report

The Scan Audit Integrity report is now available to help managers determine whether specific documents, such as parts and service invoices, have been scanned for various transaction types. With this report, you can search for documents that have not been scanned based on the document type, document date, and customer associated with the transaction.

New security items

The following security items have been added to the Security Access screen:

RITS Desktop Application → Print → User Productivity. For more information, see the 40.250 Program News, page 3.

Vehicle Inventory → Screen Access → Electric Vehicle Information. For more information, see the 40.250 Program News, page 16.

Define settings for the MAC System using enhanced screens

You can now define settings for the Management Accounting (MAC) system using multiple enhancements in the MAC Options system. When defining settings for posting access, you now have additional options for controlling access to posting in the prime month. Several screens have also been combined to allow managers to define related settings using fewer screens. For more information, see pages 36-40 of the 40.250 Program News.

W-2 transfer file format updated for Pennsylvania

To support changes to electronic wage reporting requirements in the state of Pennsylvania, the W-2 transfer file format has been updated. The RV and RF records have been updated to add the Total PA Tax Withheld field, where the total from the State Income Tax Withheld field from all RS records displays.

Multiple enhancements available for entering and posting PRCs

Several enhancements are now available to help you enter and post PRCs and invoices. You can now enter comments directly in a line of detail when entering PRCs. When posting invoices for PRCs, you can now enter up to 1,000 lines of detail, use new fields to enter details for PRC types, and select individual lines to include on invoices. For more information, see pages 33-36 in the 40.000 Program News.

New options for exporting and merging documents on the Deal Jacket screen*

Using a new function key and button, employees can now export documents listed on the Deal Jacket screen to their PCs or network drives. In addition, original documents can now be retained when merging documents on the Deal Jacket screen. When merging documents, additional document source types can now be merged using the Merge Documents window. For more information, see pages 10-12 of the 40.250 Program News.

Include battery capacity of electric vehicles on Front-End Management System reports*

Managers can use the new field number 2261 (Vehicle Battery Capacity) to include the battery capacity of electric vehicles on Front-End Management System reports and Forms Building System forms.

Automatically include additional information using OEM Build Data*

Employees can now automatically retrieve vehicle information from the OEM for additional vehicle makes and years, such as for Ford and Toyota vehicles, in Vehicle Inventory. In addition, electric vehicle information can now be retrieved in the vehicle data. For more information, see pages 19-20 of the 40.250 Program News.

Reach potential customers online

The Vehicle Data Transfer (VDT) system allows dealership personnel to securely provide access to their vehicle inventory information to a third-party website, where potential customers can search for vehicles on the internet. Third-party vendors must have an agreement with both the dealership and Reynolds and Reynolds. For a complete list of third-party vendors currently available for use with the VDT system, see page 22 of the 40.250 program news.

Require coverage option for docuPAD menu products*

You can now require employees to select a coverage option for products included on the Customize Deal Menu window in the Finance and Insurance system. To require a coverage option to be selected for products, contact the POWER Software Consultants.

Review the promised time and date for reservations in a central location

You can now review the promised times and dates for reservations on the Reservation Inquiry screen and the Reservation Inquiry window. Using the new Promised Time column and the Promised Date column, this information for each reservation can be reviewed in a central location, reducing the need to drill down to individual records when reviewing department availability.

Define operation codes to automatically close labor lines to estimates*

You can now define whether the Close to Estimate check box on the Add/Edit Labor Line window in the Service system is automatically selected when adding fixed price SPG operation codes to appointments or repair orders.

Enter up to 300 characters in the Concern and Correction fields on the Operation Overview screen

Up to 300 characters can now be entered in the Concern field and the Correction field on the Operation Overview screen and the Operation Override screen in the Service Options system. With this enhancement, you can define longer default statements for operations, which can help reduce situations where advisors must manually add additional concern or correction statements.

Print warranty information for returned parts on invoices*

Information about returned warranty parts, such as the date and time the warranty parts were returned, can now be included on service invoices. To include this information on invoices, simply select the new Warranty Parts Return check box on the Invoice Print Control screen in the Service Options System.

Override pay types entered for labor lines

Managers can now define whether the pay type that is assigned to an operation code overrides a pay type that is manually entered on a labor line for the operation code. For more information, see pages 18-19 in the 40.000 Program News.

Reorder columns on the Dynamic Service Management screen using new buttons

Previously, you could only reorder the columns on the Dynamic Service Management screen by dragging columns on the screen. Now, you can use the new Move Up and Move Down buttons on the Dynamic Service Management Settings window to reorder the columns that display on a module.

Efficiently review repair order history

When reviewing repair order history, the entry in the Search By field on the Vehicle Lookup window is now retained when the window is closed and automatically displays the next time the window is accessed by the employee. In addition, the 10 most recently accessed vehicle records for the employee now automatically display when the window is accessed.

New right-click menu option on various screens

Using new right-click menu options, you can now export, filter, group, and sort the data that displays on the following screens in the Parts system:

• Front Counter
• Pending Estimates
• Pending Parts
• Reserve Parts for Reservations
• Special Order Parts

Transmit parts orders more efficiently

Using a new option in the Parts Options system, you can indicate whether parts orders are transmitted to the manufacturer using the Dealer Communication System. When this setting is defined, you can use a new function key on the Search/Change Record screen in the Parts system to access the Dealer Communication System or to manually mark the order as transmitted. For more details, see pages 25-27 in the 40.000 Program News.

Use the Deal link to access a deal directly in the client number where the vehicle was sold

At dealerships where households are combined across multiple client numbers, you can now click the Deal link on a customer’s record to access the deal in the Finance and Insurance system directly in the client number where the vehicle was sold. Previously, you would need to quick change to the appropriate client number to view a deal that was closed at another store.